Permanent files - these files would remain in your file cabinets from year to year. Usually they include files relating to the Balance Sheet Accounts such as Assets and Debts. Other files you will refer to annually such as Insurance and warranties should also have files in this drawer.

Annual files - these files will be cleaned out each year and put into storage. Usually they include files relating to the Income Statement Accounts such as expenses or Vendor files. Other files you will not need to refer to, such as Bank Account Reconciliations and deposits should have files in this drawer.

Daily or Weekly files - these files would be the files you access the most. Usually they include information relating to Appointments and Current Projects. They should be placed in the most accessible place in your office or desk.

Payroll - you should start here, especially if you invoice for your time. Without having your time assigned to clients or projects, you won't be able to invoice for the work you and your employees have performed.

Accounts Payable - Next, you would want to enter in all your Vendor Bills. Again, if you have Bills related to current projects, you will need to get these entered into the computer to adequately reflect your costs.

Invoicing - now you are ready to invoice your customers. Most businesses have the most problems in this area. It should not take hours to perform this task. It should be easy and enjoyable. After all, you are finally going to get paid for the work you have performed!

Reconcile your Bank Account and calculate your Cash Balance regularly - No one can operate blindly. If you don't know how much money you have in the bank, then you don't know if you can take that prospect out to lunch or buy needed office supplies.

Balance Sheet - This report should be looked at monthly. It show you what your company owns and who you owe money to. By having knowledge of these indicators, you can make decisions on the stability of your company.

Income Statement - This report should be looked at monthly. It shows you how your company has been performing, usually for the month and year to date. By having knowledge of these indicators, you can make decisions on increasing or decreasing sales and expenses.

Statement of Cash Flows - This report should be looked at monthly. It shows you what happened with your Cash Flow, usually for the month or the year to date. It provides a bridge between the Balance Sheet and the Income Statement by showing the sources and uses of your cash from Operating, Investing and Financing Activities.

Common Size Financials - This report would show you your Balance Sheet as a percentage of Assets or your Income Statement at a percentage of Sales. These indicators allow comparison as a percentage within the firm over time and between this firm and others of varying sizes.

Comparative Financials - It is very beneficial to look at how your company is doing compared to last year, to your budget, and/or to other companies in your industry. These indicators may point out areas where you are performing better or worse, how you stack up to what you thought would happen this year, and whether you are doing as well as other companies.

Ratios - These indicators allow you to evaluate your company’s strengths and weaknesses. In addition, comparing ratios over time can highlight improvements in performance or problem areas needing attention.

Budgets - If you don't' know where you are going, any road will get you there. Wouldn't it be better to choose where you want to be and then lay out the path you want to take? Budgets help you to do that.

Cash Flow Projections

Financial Planning, including Pensions and Insurance

Debt Reduction & Obtaining Financing

Tax Planning